Terms and Conditions

1. DEFINITIONS

1.1. Processing Cardholder data – any operation regarding Cardholder data (including collecting, recording, preserving, modifying, using, transmitting, enabling access to and making inquiries about Cardholder data);
1.2. Terms and Conditions – this document, which regulates the bases and the Terms and Conditions for processing Cardholder data in the MySchool information system;
1.3. Cardholder – the person that has applied for and is using/has used cards issued by the MySchool information system (hereinafter referred to as Cards);
1.4. Third Person – any person that is not the Cardholder, Fugira or an employee of Fugira;
1.5. Fugira – Fugira Ltd, the official ISIC representative in Switzerland;
1.6. Authorized processor – the person that processes Cardholder data on behalf of Fugira.

2. CARDHOLDER APPROVAL

When the Cardholder enters into a transaction relationship with Fugira, or applies for it, the Cardholder will give Fugira their consent to have their Cardholder data processed under the Terms and Conditions.

3. LEGITIMACY OF PROCESSING CARDHOLDER DATA

3.1. Fugira puts great importance on protecting personal data; they guarantee a high standard of protection for Cardholder data and the legitimacy of its processing.
3.2. Processing Cardholder data is based on the Personal Data Protection Act, other legislation, and the Terms and Conditions. The rights and responsibilities of Fugira in processing Cardholder data may be additionally regulated by a concrete service agreement or application form.

4. COMPOSITION OF CARDHOLDER DATA

4.1. The Cardholder data being processed in the MySchool information system includes: (a) personal data; (b) contact data; (c) data about the Cardholder’s employment or studies; and (d) data about the Cardholder’s transactions and their related applications/agreements.
4.2. Fugira shall process all Cardholder data they have received through a transaction relationship according to the objectives of processing Cardholder data.
4.3. The composition of the Cardholder data processed by Fugira is based on agreements made between the parties, and other documents.
4.4. Fugira processes, inter alia, the following data:
4.4.1. Name, personal identification number, date of birth;
4.4.2. Address, telephone number, email address, etc.;
4.4.3 Status in an educational institution (high school student, university student, teacher, personnel, guest);
4.4.4. Card transactions, submitted applications, claims and notifications, signed/expired agreements, breaches of agreements, etc.

5. OBJECTIVES OF PROCESSING

5.1. Fugira shall process all data comprising Cardholder data to achieve the objectives set out within the transaction relationship.
5.2. In order to establish a transaction relationship or make a relationship-related decision and fulfil duty of care, Fugira has the right to process all publicly available Cardholder data (e.g., data published in state or local government institution databases, public databases, or on the Internet), as well as data received from Third Persons if transmission of information from Third Persons to Fugira is legal. Whereas in a situation where the Card issuance and usage occurs on the basis of the Cardholder’s high school student, university student, or teacher status, the Cardholder shall give Fugira their permission to perform regular inquiries to the SWITCH information system (SWITCH) to check the Cardholder’s status, by agreeing with the Terms and Conditions.
5.3. Fugira shall process Cardholder data in order to:
5.3.1. Fulfil the agreement made between the Cardholder and Fugira (e.g., Card production and issuance upon Card application, provision of Card-related services and conveniences);
5.3.2. Realise their rights ensuing from the agreement related to the agreement made with the Cardholder (e.g., a Card issuance agreement made between Fugira and an educational institution);
5.3.3. Segment Cardholders (e.g., high school students, university students, teachers, personnel, etc.);
5.3.4. Reduce and prevent risks, ensure safety and organise Card usage (e.g., to minimise misuse of the Card, to organise Card use within an educational institution);
5.3.5. Perform a statistical analysis;
5.3.6. Fulfil their responsibilities ensuing from legal norms (e.g., data transmission to research institutions, a notary, the Tax and Customs Board); and
5.3.7. Protect their rights that have been violated or disputed (e.g., data transmission to the attorney representing Fugira, or to court).

6. DATA TRANSMISSION

6.1. Fugira shall disclose or transmit Cardholder data to:
6.1.1. Companies belonging to Fugira group (including future members of the parent company group);
6.1.2. Persons involved with fulfilment of the agreement made between the Cardholder and Fugira (e.g., Card personaliser, the educational institution the Cardholder is involved with, partners of the Cardholder transaction (e.g., those installing access control systems)); and
6.1.3. Those maintaining the database to whom Fugira is required to transmit information according to legal norms or agreements (e.g., SWITCH, the study information system of an educational institution). The given information shall also become accessible to all persons using the database.
6.2 Fugira shall disclose client data to Third Persons only to the extent necessary for achieving the objectives set out in Article 5 of the Terms and Conditions.
6.3 Fugira is required to disclose Cardholder data in order to fulfil their responsibility ensuing from legal norms (e.g., data transmission to research institutions).
6.4. In transactions with Third Persons, the transaction-related Cardholder data shall also become accessible to the Third Person (e.g., when using the Card electronically in access control systems or library accounting systems) who processes it at their own discretion.
6.5 In fulfilment of the agreement made with the Cardholder (e.g., Card transactions) Fugira may use Third Persons (e.g., Card personalisers, those installing access control systems, etc.) and disclose Cardholder data to them. These persons can process Cardholder data according to the objectives set out in the agreement.
6.6 In transactions performed abroad the Cardholder data may also become accessible to accordant institutions in that country (e.g., research institutions, transaction handlers) and they can process Cardholder data under the law of that country.
6.7. The Cardholder is aware and agrees to have his/her Cardholder data become accessible to all parties of the user transaction (e.g., access control system installer, library system manager) in any Cardholder transaction.

7. EXTENT OF PROCESSING

7.1. Fugira shall protect Cardholder data with strict security and confidentiality rules and have introduced organizational, physical, and technical security measures for Cardholder data protection.
7.2. Fugira shall process the minimum amount of Cardholder data required for achieving the objectives set out in Article 5.
7.3. Fugira shall grant access to Cardholder data only to trained personnel. An employee is allowed to process Cardholder data only to the extent necessary for carrying out his/her tasks.
7.4. When the Cardholder has given Fugira his/her contact data (e.g., postal or email address, phone number), they have agreed to receive information (including advertisements) about the Cards and MySchool project. Fugira is required to discontinue sending information about the Cards and MySchool project to the Cardholder without delay upon the receipt of a respective application.
7.5. Fugira has the right to forward carefully selected offers from their partners to the Cardholder. The partner shall not acquire Cardholder data unless the Cardholder has expressed concrete interest in the goods or services provided by the partner. The Cardholder has the right to inform Fugira about their wish not to receive personal offers at all times.

8. RECORDING CARDHOLDER DATA

8.1. Fugira has the right to record all arrangements received through means of communication (e.g., telephone, computer), as well as other Cardholder transactions, and use these recordings as evidence for the arrangements and other transactions when necessary.
8.2 The Cardholder has the right to familiarise him-/herself with his/her data in the MySchool information system by sending a request to info@isic.ch. If the Cardholder data is wrong, the Cardholder must inform Fugira about this promptly.
8.3. The Cardholder has the right to demand his/her data processing, publishing and enabling access to it to be terminated, and/or the deletion of data collected, if this right ensues from the Personal Data Protection Act or any other legislation.
8.4. Fugira shall process Cardholder data as long as it is necessary for achieving the objectives of processing Cardholder data or for the fulfilment of the responsibility ensuing from the legal norm.
8.5. The Cardholder may acquire more detailed information about Cardholder data by sending an email to info@isic.ch.

9. CHANGING THE PRINCIPLES OF PROCESSING CARDHOLDER DATA

9.1. Fugira has the right to amend the Terms and Conditions unilaterally.
9.2 Fugira shall inform the Cardholder through the MySchool information system about amendments to the Terms and Conditions at least 1 (one) month before the amendments become effective.
9.3. The Cardholder is required to inform Fugira without delay of any changes in data and circumstances in comparison to the data recorded in agreements or documents submitted to Fugira.

10. CONTACT DATA OF DATA PROCESSORS

Name: Fugira Ltd
Phone: (+372) 603 6003
E-mail: info@isic.ch